Knox Pharmaceuticals Ltd is committed to protecting your privacy. All information will be collected lawfully and in accordance with the Data Protection Act 1998.
ABOUT THIS POLICY
We may change this policy from time to time by updating this page.
Additional information may be provided on particular pages of this website for example, on any specific pages where we collect personal data and you should also refer to those.
We also operate cookies on our website and information about that is also provided separately in our Cookies Policy.
(a) you visit this website;
(b) you get in touch with us for any reason, including by phone, email or via this website;
(c) you or the organisation which your represent purchases goods from us.
HOW TO CONTACT US
For the purposes of this website and the information collected through it, Knox Pharmaceuticals Limited is a data controller and is responsible for your personal data. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us, using the following details:
Contact: Stephen Stott – Finance Manager
Address: Knox Pharmaceuticals Limited, Unit 2 Barugh Way, Barker Business Park, Melmerby, Ripon, North Yorkshire, HG4 5NG, United Kingdom.
Tel: 01765 640840
You have the right to make a complaint to the Information Commissioner’s Office (ICO) which is the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, like the opportunity to assist you with any concerns before you approach the ICO so please contact us in the first instance using the details above.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
This website may include links to third-party websites, plug-ins and applications. For example, we provide links to our social media pages such as Twitter and Facebook. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy policies. You should read any policies and other statements on such websites carefully.
THE DATA WE COLLECT ABOUT YOU
Personal data means any information about an individual from which that person can be identified. It does not include data which has been anonymised such that a person’s identity is removed.
We may collect, use, store and transfer different kinds of personal data. We operate on a business to business basis, and accordingly, the majority of the personal data we use is provided to us and used by us in the context of our business operations and the business operations of our customers and enquirers. The categories of personal data which we use include:
HOW IS YOUR PERSONAL DATA COLLECTED?
We collect personal data in a number of ways. Most often, it is collected directly through the website, for example if you provide certain identity information when you complete the form on our “Contact” page or our “Quick Enquiry” form.
We may also collect personal over the phone or through face to face interactions including if we attend trade fairs or similar. The personal data we collect will be provided directly from you or in some cases might be provided by your colleagues.
PURPOSES FOR WHICH WE USE YOUR PERSONAL DATA
We will only use your personal data when the law allows us to. The information below explains the purposes for which we use different categories of personal data and the legal basis or bases which we believe applies to those uses. We may process your personal data for more than one lawful basis depending on the specific purpose for which we are using your data.
|Purpose of use of Personal Data||Type of data used for this purpose||Lawful basis for processing|
|To maintain your details on our records as a key account manager/key person where we provide goods to the organisation which you represent, including to deal with orders and for the proper administration of accounts and to deal with enquiries.||Identity and Contact Data||Necessary for our legitimate interests to manage enquiries, sales, deliveries and payments and to administer customer accounts, through the correct point of contact.|
|To maintain your details on our records as one of our contacts as a representative of one of our supplier organisations.||Identity and Contact Data||Necessary for our legitimate interests to manage enquiries, purchases and payments, and to procure relevant services such as IT services and also necessary for our legitimate interests in ensuring the proper administration of accounts via key account managers with our supplier organisations from which we purchase goods.|
|To administer this website including troubleshooting, data analysis, testing, system maintenance and support.||Identity and Contact. Data and Technical Data.||Necessary for our legitimate interests to ensure that our website properly operates and for network security. This may also be necessary to comply with legal obligations.|
|To provide you with marketing communications from time to time and to send our updated price list.||Identity and Contact Data and Marketing and Communications Data||Necessary for our legitimate interests to develop, market, promote and keep you and the organisation which you represent updated in relation to our products and to deal with any after sales enquiries.|
|To deal with new enquiries and contacts.||Identity and Contact Data||Necessary for our legitimate interests in the operation of our business in order to be able to respond to and deal with enquiries which we may receive either over the telephone, via our website or via correspondence such as email correspondence.|
Additionally, we operate a CCTV system on our premises. Visitors to our premises, including our contractors, may be captured on CCTV footage. This will include images of the visitors to our site which obviously includes personal data as persons can be identified from the CCTV footage in question. Whilst we consider this to be unlikely, our use of CCTV systems may also involve the capture of special category data such as personal data which identifies ethnic origin.
We operate CCTV on the basis that it is in our legitimate interests in protecting against theft and other criminal offences, to ensure the security of our premises and to protect against any unauthorised access. The use of such personal data is also relevant to the establishment or exercise of legal claims, for example in any instances of theft.
Notices are located on our premises, indicating that the CCTV is used. Camera locations are chosen to minimise viewing of spaces which are not relevant to the legitimate purposes for which the CCTV system is used, as outlined above.
We will ensure that feeds from cameras and recorded images are only viewed by those members of staff whose role require them to have access to such data.
IF YOU FAIL TO PROVIDE PERSONAL DATA
Where we need to collect personal data by law, under the terms of a contract we have with the organisation you represent or for another lawful reason and you fail to provide that data, we may not be able to fully perform our obligations in accordance with our contract, provide you with the information you require or otherwise properly deal with your request.
MARKETING AND PROMOTIONS
From time to time we may use your data including Identity and Contact Data, Technical Data, and Marketing and Communications Data, to contact you with promotional and marketing communications. We will only do this if you have agreed to be included on our marketing database or in some cases where the organisation which you represent has purchased goods from us.
The type and content of marketing messages subscribers receive is outlined at the point of subscription. From time to time, email marketing messages may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of subscriber data relating to engagement.
You can ask us to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by contacting us at any time, using the contact details above.
CHANGE OF PURPOSE
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please also note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
If you would like further information about how we use personal data and the purpose which we might use it for, please contact us using the details set out above.
We do not transfer any personal data outside the EU.
We take reasonable technical and organisational precautions and security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We also limit access to your personal data to those employees, group companies, agents, contractors and other third parties who have a business need to know it. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances, we may anonymise personal data (so that it can no longer be associatedwith you) for research or statistical purposes in which case we may use this information indefinitely without further policy to you.
YOUR LEGAL RIGHTS
Under certain circumstances, you have rights under data protection laws in relation to your personal data. Those rights are listed below. Please contact us if you would like to exercise any of them. You have the right to:
EXERCISING YOUR RIGHTS
You will not have to pay a fee to access your personal data (or to exercise any other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure personal data is not disclosed to a person who has no right to receive it. We may also contact you to ask you to clarify your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests in which case we will keep you updated.
Knox Pharmaceuticals Limited